We know the best lighting, the best scenarios, and are familiar with the venue! We are at weddings every single weekend and we know a thing or two about the best flow for the day. We can help you plan out the timeline based on experience, and adjust accordingly to your vision and how that works with the time allotted.
You will want to speak to other vendors to ask how long set-up will take, prep time for flowers, speakers for DJs or band set up. Talking to them and asking how long it will take them to complete tasks will be essential.
The reason that some weddings seem so effortless and smooth… there is probably someone behind the scenes (a wedding planner, or a type-A friend) who helped with outlining what happens next and knows where people need to be at certain times.
If you don’t have a wedding planner, appoint a “Time Keeper” to make sure to keep an eye on the clock and enforce the schedule.
And make sure that you have assigned someone the “emergency on duty” contact person. Who can make decisions for you (and you don’t even have to worry) should things go awry.
Your wedding day timeline should be typed up clearly and given to everyone in charge of making this day run smoothly. Send an emailed copy to your venue, photographer, DJ, musicians, caterer, makeup artist and so on.
The more people that know the better. Bridesmaids, family members and VIPs should be included and that way everyone knows where they are supposed to be when.
A timeline that is well thought out makes everything move smoothly the day of. It creates a seamless and comfortable transition for guests and helps vendors to do their best work.